The University of Oregon is committed to the privacy and security of our students. The University of Oregon Student Records Policy complies with the - sometimes called the Buckley Amendment - which establishes students’ rights and institutions’ responsibilities regarding the privacy of education records. It provides guidelines for maintaining the confidentiality of education records and monitoring the release of information from those records.

The Family Educational Rights and Privacy Act (FERPA)

FERPA was enacted by the U.S. Congress in 1974 and has since had many amendments. Responsibility for oversight of FERPA compliance rests with the

To see how FERPA regulations apply to you, select a category:

Student Records Policy

The information provided on this web site is for informational purposes only. The complete text of the University of Oregon Student Records Policy, which takes precedence over all other published versions, is available at the University of Oregon's Policy Library.

Definitions

Directory Information

Items marked as Directory Information will be provided to a third party upon request unless a Directory Information Restriction has been filed.

Directory information includes:

  • Student's full name
  • Mailing and permanent address(es) and telephone number(s)
  • E-mail address
  • The fact that you are or ever were enrolled
  • Enrollment status (e.g., full-time, half-time or less than half-time)
  • Class level and majors/minors
  • Dates of attendance
  • Degrees, certificates, honors or awards received
  • Cumulative credit hours
  • Participation in officially recognized activities
  • Your status as a graduate teaching fellow and your teaching assignment, if applicable

Not directory information:

  • UO ID number
  • Personal Access Code (PAC)
  • Date of birth
  • Gender
  • Ethnicity
  • All addresses and telephone numbers except Mailing and Permanent (e.g. Alternate Billing Address, Contact/Emergency Address, RO Diploma Address, etc.)
  • Parent names and/or addresses
  • GPA or grades
  • Current term credits or class schedule (CRNs, meeting times, locations)
  • Information on academic standing (probation, disqualification, etc.) or whether student is eligible to return to school
  • Petitions to ARC or SRC
  • Whether student has applied for graduation
  • Unmet degree requirements for graduation
  • Accounts Receivable balance
  • Financial records of parents
  • Student employment records
  • Psychiatric or psychological records
  • Copies of transcripts from other schools or colleges

This information is also available in a PDF chart.

Education Records

Education records are those records directly related to a student maintained by the university or by a party acting for the university.

Some examples include:

  • records of grades
  • coursework
  • records indicating progress toward a degree
  • student financial account records

Some records created and maintained by the university, although not covered by FERPA, may be subject to other federal and state laws or regulations regarding disclosure.

Legitimate Educational Need

University staff and faculty members performing instructional, supervisory, advisory, or administrative duties for the University are considered to have a legitimate educational need for access to student data for students for whom they are performing these functions.

School Official

A school official is a:

  • person employed by the University or in the chancellor’s office of the Oregon University System
  • person or entity, including a governmental entity, with whom the University or the Oregon University System has contracted (e.g. National Student Clearinghouse for enrollment and degree verifications)
  • person serving on the University’s governing board
  • student serving on an official committee or assisting another school official in performing his or her duties

Questions

Julia Pomerenk, University Registrar, is the designated Custodian of Student Records. Questions about the Student Records Policy or the information described above should be forwarded to Ms. Pomerenk (.

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